Notarial records are public instruments in which notaries, upon the request of a party in all cases, will draft and authorize by documenting the facts and circumstances they witness or know to be true, and that, by their nature, are not subject to a contract.

All of them are regulated in Section 4 of Chapter II of Title IV of the Decree of June 2, 1944, which approved the Regulation of the Organization and Regime of the Notary.

TYPES OF ACTS:

  1. ACTS OF DECLARATIONS: These certify what a person has said or declared and when they did so.

  2. ACTS OF PRESENCE: The notary is required to go to a specific place and certify the condition of a certain property at a specific moment in time, taking photographs if necessary.

  3. ACTS OF REQUIREMENT: The notary is asked to demand something from someone or request them to perform a certain action, documenting the request and the response from the party involved.

  4. ACTS OF SOCIAL MEETINGS: A notary is asked to document the statements, claims, documents, and agreements made during a company’s board meeting.

  5. ACTS OF DEPOSIT OF GENERAL CONDITIONS: The notary records in writing the contractual terms that a company includes in its contracts. This allows third parties to verify the conditions in effect at a specific moment in time.

  6. ACTS OF BALANCE DETERMINATION: The notary certifies the resulting balance of a particular account or debt through appropriate calculations.

  7. ACTS OF COMPETITION: With the notary’s presence at a competition, it is certified that there has been no manipulation of the results, and, if applicable, the randomness of the selection process.

  8. ACTS OF PROTOCOLIZATION: These acts involve the notary filing legal and legitimate documentation that the interested party wishes to keep confidential and protected in their record, which cannot be manipulated.

Required:

Acts of Property Registration:

  • Property titles of the parties involved.

  • National ID (D.N.I).

  • If a company is involved, current powers or appointments of administrators.

  • Registration data from the Commercial Register.

  • Cadastral reference (latest IBI receipt).

  • Assigned value of the properties.

The remaining requirements will be handled by us.

At the time of the initial signature, two witnesses are required to verify the ownership of the property.

Subsequently, notices will be published in the Town Hall where the property is located.

For other Acts:

  • National ID (D.N.I) of the parties involved.

  • If a company is involved, current powers or appointments of administrators.

  • The subject matter of the Act, whether it’s presence, notification, requirement, etc.

  • In the case of Acts meant to certify the authenticity of photographs, two identical sets of photographs of the subject matter must be provided at the time of the request.